Spreadsheet Rescue
Turn one messy export into a clean, standardized sheet with clearly labeled issues.
- CSV or Excel cleanup
- Field standardization
- Duplicate and missing-data flags
From $150
Independent finance-operations support
Get your payment records under control.
For small businesses with messy exports, duplicate records, and unexplained gaps. Clean Numbers Lab turns the confusion into a usable tracker, an exception list, and clear next actions.
Fixed scope before work starts. No bank logins. No card details. No long-term contract required.
Accepting a small number of new projects
Reconciliation summary
Fictional sample
12
9
3
| Reference | Channel | Amount | Review status |
|---|---|---|---|
| ST-1001 | Stripe | $490 | Matched |
| ST-1001 | Stripe | $490 | Duplicate |
| Missing | PayPal | $275 | Needs reference |
| ST-1003 | Stripe | $410 | Review |
Clear scope
You know what is cleaned, checked, and handed over before work starts.
Useful outcomes
Built for payment exports, spreadsheet records, and monthly follow-up.
Safe by default
We work from client-provided exports, not live banking credentials.
Services
One-time project
Most practical starting point
Recurring support
Small, useful finance operations projects that do not drag on forever.
Start with a contained cleanup. Continue monthly only when the workflow has proven useful.
Reconciliation Reset
Bring payment exports into one tracker, identify exceptions, and leave an action-ready summary.
- Transaction matching
- Exception log
- Management handover summary
From $300
Calm Monthly Ops
Keep the tracker clean each month with planned reviews and a simple report.
- Weekly data review
- Monthly exception summary
- Predictable communication window
From $350/mo
What you can rely on
One clear owner
Evidence, not vague updates
Transparent before work begins
Practical work, explained plainly.
This is a freelance service, so the work stays close to the person doing it. The standard is simple: leave the records more useful than they were found.
Your project is handled by Moses Mbasa, a finance-operations professional with experience working through reconciliation exceptions and unreliable spreadsheet records.
You receive the cleaned file, an exception log, and a short handover summary so your team can see what changed and what still needs a decision.
The estimate shows what informs the price. The final scope, delivery date, and payment terms are confirmed in writing before processing starts.
Simple pricing
Price reflects the work needed to make the records usable.
This estimate is designed for small-business exports. It separates the predictable parts of the work so you can see what changes the price.
Starting service
Each service has a base scope and defined handover.
Record volume
More rows take longer to validate, standardize, and review.
Data sources
Matching files from multiple platforms adds comparison work.
Data condition
Duplicates, missing references, and inconsistent formats
require more checking.
Delivery speed
Rush work is only available when capacity allows.
Build a planning estimate
Choose the closest description of your project. Final fixed scope is confirmed after a quick review of the files.
Planning estimate
$150
Standard delivery is normally scheduled after scope confirmation.
How it works
01 / SCOPE
02 / QUOTE
03 / CLEANUP
04 / HANDOVER
A calm, traceable route from raw exports to a usable result.
Share the shape of the problem
Tell us which exports you have, the timeframe, and what is not matching.
Receive a fixed scope
You receive a defined deliverable, timeline, and price before work begins. A secure Payoneer payment request follows approval.
Send exports securely
We work from provided files and document the issues that require your confirmation.
Get clear next actions
Receive your cleaned tracker, exception list, and a brief summary for follow-up.
Working goals
Make routine record work calmer, clearer, and easier to hand over.
The goal is not to replace your accountant or make financial decisions for you. It is to give your business records that are organized enough to act on.
01
Restore visibility
Turn scattered records into a tracker your team can understand.
02
Make exceptions visible
Flag duplicates, missing references, and mismatches instead
of hiding them.
03
Leave a repeatable process
Use clear labels and handover notes so the next monthly review
is easier.
Safe handling
Useful data work without asking for more access than we need.
Your source files stay your source files. Our work is limited to the data required for the agreed cleanup.
Questions
Built to be straightforward.
What files can I send?
CSV and Excel exports are the ideal starting point. The scope review confirms which fields are needed before any work begins.
Do you provide bookkeeping or tax advice?
No. Clean Numbers Lab focuses on operational records cleanup, payment matching, and reporting support. Your accountant remains responsible for accounting, tax, and compliance decisions.
How do payments work?
Once the scope is approved, you receive a secure Payoneer payment request. Small fixed-price projects are normally paid upfront; larger projects normally use a 50% start deposit and 50% before final editable files are released.
Where is Clean Numbers Lab based?
Clean Numbers Lab is an independent freelance service operated remotely by Moses Mbasa in Nairobi, Kenya, serving English-speaking small businesses with remote-friendly spreadsheet and payment-record projects.
How quickly can a project start?
Small, well-defined cleanups can normally be scheduled quickly after the scope and source files are confirmed. Larger or unclear projects receive a separate estimate.
Start with a small cleanup